Payroll Specialist

Job Summary:

The Payroll  Specialist will oversee the payroll functions of the organization, ensuring pay is processed on time, accurately, and in compliance with government regulations.

·       Enters, maintains, and/or processes information in the payroll system; information may include employee’s hourly rates, salaries, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.

·       Processing payroll for 1500 employees biweekly

·       Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.

·       Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.

·       Prepares and maintains accurate records and reports of payroll transactions.

·       Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.

·       Records and processes federal and state payroll tax deposits.

·       Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.

·       Facilitates audits by providing records and documentation to auditors.

·       Identifies and recommends updates to payroll processing software, systems, and procedures.

·       Performs other duties as assigned.

Required Skills/Abilities:

·       Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.

·       Minimum of 5 years of payroll experience.

·       Proficiency in ADP Workforce Now, HRIS, ADP Reporting,  and ADP Time and Attendance.

·       High proficiency in Microsoft Word, Outlook, and Excel.

·       Strong understanding of generally accepted accounting principles and payroll operating methods.

·       Attention to detail and ability to understand instructions, information, and concepts.

·       Excellent organizational skills and attention to detail.

·       Strong analytical and problem-solving skills.

·       Demonstrated ability to operate autonomously while effectively prioritizing, managing, and delivering on multiple concurrent projects within established deadlines. 

·       Established track record of exercising sound judgment, discretion, and professionalism in safeguarding confidential and sensitive information, ensuring strict adherence to organizational policies and ethical standards.

Education and Experience:

·       Associates or Bachelor's degree in Accounting, Business Administration, Human Resources, or related field required.